Easy Procure
Easy Procure gives you full control over your supply chain management.
Product Features
Tracks key metrics like on-time delivery rates, product quality, and cost-effectiveness of past vendors.
Automates the process of vetting new suppliers by collecting necessary documents, certifications, and financial data.
Tracks key metrics like on-time delivery rates, product quality, and cost-effectiveness.
Employees can easily submit purchase requests, which are then routed through a pre-defined purchase system workflow.
Order Magic automates the entire workflow, from sending the order to the supplier to providing tracking information to the customer, without ever having to touch the product.
Ensures accuracy and prevents fraud by automatically matching the purchase order, the goods receipt, and the vendor's invoice.
Provides a real-time view of departmental and project budgets. The system can be configured to block or flag purchase requests that exceed a budget, preventing overspending.
Enforces internal purchasing policies automatically, such as requiring approval for specific purchase amounts or limiting purchases to approved vendors.
The job costing system generates detailed reports on accounts receivable, customer payment history, and revenue by product or service.
Seamlessly integrates with your ERP and accounting software.
Centralizes all vendor contracts, ensuring you never miss a renewal date.
Offers a secure portal for vendors to submit invoices, update their information, and track payment status.
Product Benefits
Unmatched Spending Control and Savings
You can easily set and enforce budgets for different departments or projects. The product costing system will automatically flag any purchase requests that exceed a budget, giving you full control before any money is spent.
You can see exactly where your money is going with powerful spend analysis tools. This allows you to spot patterns, negotiate better deals with your suppliers, and find new ways to reduce costs across your entire business.
You can ensure that your team only purchases from approved vendors and at pre-negotiated prices using the vendor management system. This prevents unauthorized spending and guarantees you're always getting the best value for your money.
Streamlined and Automated Workflows
Your employees can submit purchase requests in just a few clicks. The purchase system then automatically routes them for approval, so your team never has to chase down a manager or wait for a signature again.
You can manage all your supplier information, contracts, and performance history from a single, centralized database. This saves your team from hunting down old files and ensures you always have the right information at your fingertips.
You can manage all your supplier information, contracts, and performance history from a single, centralized cloud procurement. This saves your team from hunting down old files and ensures you always have the right information at your fingertips.
Reduced Risk and Enhanced Compliance
You can enforce your company's purchasing policies automatically. The system ensures that every transaction follows the rules you've set, so you can be confident that your business is always compliant.
Our consignment inventory system provides immediate financial gain by allowing Just-in-Time (JIT) payment for stock only when it sells. This drastically reduces the cash tied up in inventory and eliminates stock-outs, transferring the financial risk of unused product from the vendor to the client.
Your system automatically logs every step of the procurement process, from the initial request to the final payment. This provides you with a clear, immutable record for every transaction, making audits and reporting simple and stress-free.
Frequently asked questions
Your Department Questions, Answered
Head of Procurement Department
The system provides a centralized supplier database where you can manage all supplier information, from contact details to performance history. It also gives you access to market insights and supplier scorecards, which track key metrics like quality, price, and reliability. This makes it easier to find and evaluate the best suppliers for your needs.
Yes. The platform includes a comprehensive contract management module. You can store all your supplier contracts in one place, set up alerts for renewal dates, and automatically enforce contract terms during the purchasing process. This ensures that you are always compliant and getting the best possible price.
Easy Procure eliminates maverick spending by providing a single, approved channel for all purchases. All requisitions must be routed through the system for approval, ensuring that all spending is tracked and aligned with company policy. The system also makes it easy for users to find and purchase from approved suppliers, reducing the temptation to go outside the system.
Head of Operation & Warehouse Manager
Easy Procure provides a direct link between purchasing and inventory. It gives you real-time visibility into stock levels, so you can set up automated reorder points and avoid stockouts. By streamlining the purchase-to-pay cycle, the system ensures that the right materials arrive at the right time, preventing operational delays.
Yes. The system tracks supplier performance, including on-time delivery rates. This data allows you to hold suppliers accountable to their commitments and make more informed decisions when choosing new partners. You can also set up automated reminders and alerts for upcoming deliveries to prepare your receiving team.
Easy Procure uses a customizable, automated workflow for requisitions. When a team member creates a request, the system automatically routes it to the appropriate manager or department head for approval based on predefined rules. This ensures that all requests follow your company’s policy, leading to a faster and more transparent approval process.
Head of Finance & Accounting
Easy Procure provides a transparent view of all spending. It can enforce budget limits at the department or project level and automatically block purchases that exceed a set threshold. With a complete audit trail of every transaction, you can track spending in real-time and forecast future costs more accurately.
Absolutely. Our system's advanced invoice mapping automatically matches invoices to purchase orders and goods receipts. This automation eliminates manual data entry and reduces the risk of payment errors. If a discrepancy is detected, the system flags it for review, ensuring full financial control.
Customers typically see a significant ROI through reduced purchasing costs and increased efficiency. By consolidating spend, automating approvals, and ensuring contract compliance, the system helps prevent maverick spending and secures better pricing from suppliers. These efficiencies lead to a faster financial close and a more profitable procurement process.
Software Built by Logistics Veterans
At Gurusoft, we hire logistics and financial veterans who
happen to build software, not just coders. We understand the
difference between FIFO and LIFO, the impact of a carrier fuel
surcharge on your P&L, and the necessity of high-velocity
cross-docking.
We don't install software, we guide strategic integration.
Implement Easy Procure and get up to 50% off with the PSG grant.
Supercharge your procurement capabilities without the high price tag. We're proud to be a pre-approved vendor for the Singapore government's Productivity Solutions Grant (PSG). This means you can now implement our state-of-the-art Procurement Management System at a significantly reduced cost.
Why Partner with Us?
Seamless Implementation
Our team has a proven track record with PSG projects, guiding you through the application and deployment process to maximize your grant benefits.
Trusted Experts
As a pre-approved vendor, our WMS solution has been vetted by the government, guaranteeing a reliable and effective product.
Immediate Impact
Our system delivers immediate benefits, from live inventory visibility to optimized picking routes and automated workflows, helping you achieve a quick return on your investment.
Want to learn more about Easy Procure?
Click on the “Learn more” button to download our product brochure where you can learn more about how we can help your business.
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